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Administrative Assistant

The Administrative Assistant is responsible for performing general office administrative support functions, ensuring that administrative functions run smoothly, efficiently, and according to Company policies and procedures.

Responsibilities

The Administrative Assistant is responsible for performing general office administrative support functions, ensuring that administrative functions run smoothly, efficiently, and according to Company policies and procedures
Answers phones and fields questions
Greets and interacts with customers, handling inquiries and directing them according to specific needs
Supports staffing to meet business needs and on-boarding and training of all New Hires
Monitors accounts to ensure the company receives all monies owed and account closings are processed where appropriate
Ensures all funeral service delivery items, such as cremation permitting, death certificate filing, forwarding of trust delivery documentation, case file maintenance, etc., are carried out professionally and promptly
Manages the accounts receivable process to include: adherence to receipt book and deposit policies, monitoring all receipts for accurate posting, and following up to resolve any unapplied cash issues
Regularly updates the funeral home website with service and other information as soon as it becomes available Completes product inventory
Completes monthly and quarterly administrative processes to include: reconcile P-Card account, month and quarter-end closing
Participates in weekly updates with the supervisor to share and exchange resources and to ensure goals are met
Proofs all published materials to ensure everything is accurate and grammatically correct
Maintains office equipment as necessary; maintains and orders office supplies routinely
Ensures office work area is always presentable
Learns to operate new office technologies as they are developed and implemented
Manages deliverables; organizes and coordinates workflow, manage multiple tasks, deadlines, and projects

Qualifications

High School diploma or the equivalent
A clear understanding of and the ability to use various forms of technology and communications, i.e. online portals, social media, email, live webinars, text, phone
Proficient computer skills in MS Office Word, PowerPoint, Excel, and Outlook
Able to use and learn multiple computer software and systems and other office equipment
Strong communication and grammatical skills, with the ability to proof work
Excellent quality and accuracy of work with attention to detail
Organizational and planning skills; time management skills, and the ability to prioritize work
Ability to establish and maintain effective internal and external work processes
Ability to lift up to 50 pounds

Funeral Home Associate

We are looking to hire a full time individual to join our team. A majority of the job duties center around assisting funeral directors serve our families along with maintaining our facilities and fleet.

Responsibilities

Assisting funeral directors as needed
Greeting families at services
Transfer of the deceased from the place of death into our care
Cleaning and driving of funeral home vehicles
Cleaning the funeral home before and after a service
Light maintenance work

Requirements

Professional appearance
Attention to details
Current drivers license with acceptable driving record
Ability to lift 75 pounds
We are a family owned and operated with strong values dedicated to service

Receptionist

Receives client families and visitors at the front desk by greeting, welcoming, directing and announcing them courteously and appropriately. Answers, screens, and routes incoming phone calls plus other general office support duties.

Job Responsibilities

Greets guests and visitors, offering assistance when entering the building
Notifies staff members when appointments arrive and escorts guests to appropriate room
Answers routine questions associated with services, products, location directions, etc.
Immediately notifies and involves management with customer service and security issues
Receives deceased belongings from family and follows chain of custody procedures
Answers, screens, and routes incoming calls to appropriate staff members
Maintains a comfortable environment for clients, providing beverages and other amenities for families as needed. May make coffee.
Maintains guest-waiting area, disposing of trash, replacing tissues, and general straightening of furniture
Receives incoming mail and packages
Maintains organized and current electronic and paper files and records, such as deeds and trust files
May perform light typing, proofreading, data entry or printing

Minimum Requirements

Education
High School Diploma or equivalent
Experience
Six months general office, receptionist, or administrative support experience preferred
Proficient at operating telephones, fax, copier
Knowledge, Skills and Abilities
Working knowledge of MS Office Suite
Clear and professional speaking voice and tone
Professional interpersonal skills to handle sensitive and confidential situations
Position continually requires demonstrated poise, tact and diplomacy
Ability to work schedule including Saturday and or Sunday and beyond standard business hours.

Funeral Director

Beyers Funeral home and crematory is one of the largest family owned and operated funeral homes in the state of Florida. We are looking for people that believe in the values of independent funeral homes. Our licensed professionals work closely with their client families and we empower our professionals the freedom to care for them as uniquely as individuals.

Job Type : Full Time